Privacy Policy
Last updated: 20 August 2026
This Privacy Policy explains how DataScoutApp ("DataScout", "we", "us", or "our") collects, uses, stores, shares, and protects your information when you use the DataScout mobile application (the "App") and the related services available at datascoutapp.com (together, the "Service").
DataScout is a tool for hunters and outdoor enthusiasts to organize trail-camera photos and videos and to surface insights such as weather and moon conditions for each capture. By creating an account or using the App, you agree to the practices described in this policy.
1. Who we are (Data Controller)
The Service is operated by DataScoutApp, based in the United States. For any privacy questions or requests, contact us at privacy@datascoutapp.com.
2. Information we collect
We collect only the information needed to operate the Service. We do not sell your personal information, and we do not use it for third-party advertising.
2.1 Information you provide
- Account information. When you register, we collect your email address, a username, and a password. Passwords are stored only in a hashed (irreversible) form — we never store your plain-text password.
- Content you create. Photos and videos you import, together with the records you build around them: cameras and camera groups, animals (names, descriptions, and a hero thumbnail), notes, favorites, and capture dates/times.
2.2 Information derived from your media
To provide the App's core features, we read information that is embedded in or visible within the photos and videos you choose to import:
- Location coordinates (geolocation). If a photo contains GPS coordinates in its EXIF metadata, we read those coordinates and associate them with the media item. These coordinates describe where a photo was taken; they are not a live track of your device's location.
- Capture date and time. Read from EXIF metadata or recognized from the photo's information bar.
- On-device text recognition (OCR). The App scans imported images on your device to read details printed on trail-camera info bars (such as the camera name, date, and time). This text recognition runs locally on your device (Google ML Kit on Android, Apple Vision on iOS); the raw image is not sent to a third party for this purpose. The recognized values may be saved with your media records.
The App does not request access to your device's live location, and on Android it does not request camera or storage permissions — media is imported through your operating system's photo picker, which lets you choose exactly which items to share.
2.3 Device and session information
When you sign in, we record information about the device so you can view and revoke your active sessions:
- Device name, device model, manufacturer, platform (Android/iOS), and operating-system version;
- App version and a per-installation device identifier;
- Authentication tokens (in hashed form) and the time a session was last used.
2.4 Technical and diagnostic information
- Network information. Your IP address is processed transiently by our servers and our hosting/proxy layer to deliver responses and to apply abuse and rate-limiting protections.
- Crash and error diagnostics. If the App crashes or hits an error, we collect a diagnostic report (such as the error, a stack trace, the platform, and app/OS version) through GlitchTip, our third-party error-monitoring provider, to help us fix bugs.
3. How we use your information
- To create and maintain your account and authenticate you;
- To store, sync, and back up your media and records across your devices;
- To provide insights — for example, retrieving historical weather and moon/astronomy data for the location and date of a photo;
- To send essential service emails, such as email verification and password resets;
- To secure the Service, prevent abuse, and enforce rate limits;
- To diagnose crashes, fix bugs, and improve reliability;
- To comply with legal obligations.
4. How your information is shared
We share information only with the service providers that help us run the Service, and only as needed for them to perform their function. We do not sell personal data. When the App fetches weather data, your photo's coordinates and capture date are sent to the relevant provider for that lookup.
| Provider | Purpose | Data shared |
|---|---|---|
| Supabase | Cloud storage of your media files and hosting of our application database | Your photos/videos, account records, and synced content |
| WeatherStack | Historical weather lookups for a photo's location and date | Coordinates and date (no account identifiers) |
| Mailgun | Sending transactional emails (verification, password reset) | Your email address, your username, and a time-limited verification or reset link |
| GlitchTip (Sentry) | Crash and error diagnostics | Diagnostic/crash data, device and app/OS version |
| RevenueCat | Managing and validating your DataScout Elite subscription purchase | An account identifier, your purchase/subscription status, and device/app information |
We may also disclose information if required to do so by law, or to protect the rights, property, or safety of DataScout, our users, or others. If we are involved in a merger, acquisition, or sale of assets, your information may be transferred, and we will notify you of any change in ownership or use of your personal information.
5. Data storage and international transfers
Your data is stored on servers operated by us and by our hosting providers. Because our providers may operate in the United States and other countries, your information may be processed in a country different from where you live. We take steps to ensure your information remains protected in accordance with this policy wherever it is processed.
6. Data retention
We keep your account and content for as long as your account is active. Diagnostic and crash data is retained for a limited period for debugging purposes. When you delete your account, we delete or irreversibly anonymize your personal data and content within 30 days, except where we are required to retain certain information to comply with legal obligations, resolve disputes, or enforce our agreements.
7. Your rights and choices
Depending on where you live, you may have rights to access, correct, export, or delete your personal data, and to object to or restrict certain processing. You can exercise these rights as follows:
- Access and correction. Most of your data is visible and editable directly in the App.
- Delete your account and data. You can request deletion of your account and all associated data at any time by emailing privacy@datascoutapp.com, or by using the account deletion option in the App where available. See the Account Deletion section below.
- Other requests. Email us at privacy@datascoutapp.com and we will respond within the timeframe required by applicable law.
If you are in the European Economic Area or the United Kingdom, our legal bases for processing are the performance of our contract with you (to provide the Service), your consent (where applicable), and our legitimate interests in securing and improving the Service. You also have the right to lodge a complaint with your local data protection authority.
8. Account and data deletion
You can request deletion of your account and personal data at any time. Full instructions are on our Delete Your Account page. In short:
- By email: send a request from your registered email address to privacy@datascoutapp.com.
- In the App: where available, use the account deletion option in the App's settings.
Upon deletion, your account credentials, synced records, and stored media are removed from our systems and from our cloud storage provider within 30 days, subject to the legal exceptions noted in the Data Retention section.
9. Security
We protect your information using industry-standard measures, including encryption of data in transit (HTTPS/TLS), hashing of passwords and authentication tokens, access controls, and short-lived signed URLs for media transfers. No method of transmission or storage is completely secure, but we work to protect your information and continuously improve our safeguards.
10. Children's privacy
The Service is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us at privacy@datascoutapp.com and we will delete it.
11. Changes to this policy
We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last updated" date above and, where appropriate, notify you through the App or by email. Your continued use of the Service after an update means you accept the revised policy.
12. Contact us
If you have any questions or requests regarding this Privacy Policy or your personal data, contact us at:
DataScoutApp
Email: privacy@datascoutapp.com
Web: datascoutapp.com